M3_14 Administrative Boundaries Mentoring Arrangement
Lesson 14
Discuss -> Manage the administrative boundaries of the mentoring arrangement
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"Can you discuss -> manage the administrative boundaries of the mentoring arrangement?"
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1. Watch the videos
2. Identify 3-5 Key Learning Points from watching each video
3. Read the Notes and Additional Resources below - if available
4. Summarize your learning
5. Confirm you can answer the question with "Yes"
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Notes
Identify the administrative requirements of the mentoring arrangement:
- Learning/mentor contract
- Mentor Log
- Agenda
- Establish Terms of the mentor arrangement
- Scheduling of meetings
- Recording of any minutes
- Assignment of tasks
Discuss meeting requirements:
- Sometimes defined in the structure of a mentoring movement
- Some mentor movements(programs) require one face to face meeting a month
- Discuss pros and cons to a monthly meeting
- Recommend that the mentee should drive this
- Recommend that it be at the least every two weeks
- Can also use technology in the interim between F2F meetings
- Hard to build trust when you only meet monthly
Discuss documentation requirements:
- Ask permission to take notes
- In some situations where trust is a factor taking notes would not be welcomed
- Promote the mentee to take minutes
- Learning contract should be signed
- Some mentor logs require signatures to validate session took place
Discuss communication requirements:
- Most meetings if possible F2F
- In between scheduled meetings - cell phone, text messaging, Skype, Zoom, etc.
- This must be discussed and outlined when defining the terms of the mentor arrangement
- Communication should be respectful of each person’s busy schedule.
Discuss use of mentoring agreement:
- Provides structure and written accountability
- Some prefer to not use this process
- Agreement should outline a number of things such as:
- Contact information
- Frequency of meetings
- Goals and objectives
- Method of contact
- What each hopes to take away from the relationship
- Review of what is mentoring
Discuss the usefulness of executing a shared plan of action:
- Buy in from both participants
- Understanding of what each is going to take away
- Collaboration
- Better able to guide