M3_14 Administrative Boundaries Mentoring Arrangement

Discuss -> Manage the administrative boundaries of the mentoring arrangement

Identify the administrative requirements of the mentoring arrangement:

• Learning/mentor contract
• Mentor Log
• Agenda
• Establish Terms of the mentor arrangement
• Scheduling of meetings
• Recording of any minutes
• Assignment of tasks

Discuss meeting requirements:

• Sometimes defined in the structure of a mentoring movement
• Some mentor movements(programs) require one face to face meeting a month
• Discuss pros and cons to a monthly meeting
• Recommend that the mentee should drive this
• Recommend that it be at the least every two weeks
• Can also use technology in the interim between F2F meetings
• Hard to build trust when you only meet monthly

Discuss documentation requirements:

• Ask permission to take notes
• In some situations where trust is a factor taking notes would not be welcomed
• Promote the mentee to take minutes
• Learning contract should be signed
• Some mentor logs require signatures to validate session  took place

Discuss communication requirements:

• Most meetings if possible F2F
• In between scheduled meetings - cell phone, text messaging, Skype, Zoom, etc.
• This must be discussed and outlined when defining the terms of the mentor arrangement
• Communication should be respectful of each person’s busy schedule.

Discuss use of mentoring agreement:

• Provides structure and written accountability
• Some prefer to not use this process
• Agreement should outline a number of things such as:
  • Contact information
  • Frequency of meetings
  • Goals and objectives
  • Method of contact
  • What each hopes to take away from the relationship
  • Review of what is mentoring

Discuss the usefulness of executing a shared plan of action:

• Buy in from both participants
• Understanding of what each is going to take away
• Collaboration
• Better able to guide

Review the administrative boundaries of the mentoring arrangement